Georgia Single Sideband Association

Serving Amateur Radio Since 1960

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Constitution and Bylaws

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CONSTITUTION and BYLAWS

Of the

GEORGIA SINGLE SIDEBAND ASSOCIATION

Founded December 1, 1960

As amended

CONSTITUTION

Article I

Name

The name of this organization shall be “The Georgia Single Sideband Association” hereafter referred to as the Association.

Article II

Purpose

The objectives of this association shall be to (1) promote interest in Amateur Radio (2) improve operating techniques (3) sponsor and control a Single Sideband Net.

Article III

Membership

Section I. Full membership in the association shall be limited to licensed amateurs holding General class licenses or higher. Associate membership is available to amateurs holding license classes below general. Associate members enjoy all privileges of membership except those of voting and holding office. They pay reduced dues as determined by the Board in accordance with the Bylaws.

Section II. The Board of Directors shall determine membership dues and their payment in accordance with the bylaws.

Section III. Active members are members whose dues are received by the Secretary Treasurer prior to their due date.

Section IV. Inactive members are members whose dues are not received by the Secretary Treasurer prior to their due date. Such members shall automatically be suspended. When a member remains inactive for a period of two (2) months after his due date, he shall be dropped from membership.

Section V. Charter date – The effective date of this organization and its Constitution and Bylaws shall be 01 December 1960.

Section VI. The Board of Directors shall determine any refund of membership dues upon request by the member.

Article IV

Organization

Section I. The officials of this organization shall be a President, Vice President, Secretary Treasurer and two Directors.

Section II. Vacancies occurring between elections shall be filled by appointment by the President.

Section III. Fifteen (15) percent of the active membership shall constitute a quorum for the purpose of conducting business at any meeting that has been duly announced.

Section IV. The management, administration and operation of the Association shall be vested in the Board of Directors hereafter referred to as the Board.

Article V

Elections

Elections shall be held annually. A President, Vice President, Secretary Treasurer and two Directors shall be elected from those holding full memberships by the entire membership. Nominations shall be accepted at an on the air meeting of the membership called by the President prior to the annual business meeting. This meeting shall be in sufficient time to allow for mailing of the ballots to each member and for the return of ballots by mail prior to the annual business meeting. Nominations shall also be accepted by mail to the Secretary Treasurer prior to the special meeting and presented to the membership at that meeting. Ballots will be cast in a manner to insure secrecy. The ballot may either be mailed to the Secretary Treasurer or brought to the annual business meeting. Ballots will be preserved sealed until a vote counting committee comprised of members at the annual business meeting can open the ballots and count the votes. The results of the counting will be announced prior to new business. The nominee receiving the most votes for each office will be elected. Any resulting ties from the casting of the ballots shall be resolved by a vote of the membership present at the annual business meeting. The new President will begin presiding over the meeting and the officers and directors will begin their term of office at the beginning of new business. A member must be a resident of the state of Georgia to be elected to office in the Association.

Article VI

Meetings

An annual business meeting shall be held each year at a time and place determined by the Board. The membership shall be notified 30 days or more of said annual meeting. Otherwise all
meetings shall be in accordance with the provisions of the Bylaws.

Article VII

Bylaws

Appropriate bylaws to carry out the provisions of this constitution may be adopted by a plurality of a quorum of the Board. A quorum of the Board shall be four (4) members.

Article VIII

Amendments

The constitution may be amended at any annual or special meeting by the majority of the affirmative vote of a quorum of the active members provided the proposed amendment has been
submitted to the Board for its consideration. The Board’s recommendation must be read before a quorum of the active members before it is voted upon and adopted. Absentee ballots will be
accepted for this purpose.

Article IX

Dissolution

The Association shall be automatically dissolved in the event that a majority of the affirmative vote of a quorum shall vote for dissolution. In the event of dissolution the elected officials of the
Association shall continue in office to serve until all business of the Association has been cleared.

BYLAWS

Article I

Membership

Section I. Eligible persons may apply for membership upon written application to the Board and the payment of dues. The Board shall accept no application until the requirements of the application have been met. The application shall contain the statement that the applicant agrees to abide by the constitution and bylaws.

Section II. Any member of the association may be expelled by a majority vote of the membership and Board. Any action deemed detrimental to the best interest of the Association shall be considered adequate cause. No member shall be expelled, however, without first being given ample notice and the opportunity to appear before the Board to explain his actions.

Article II

Board of Directors

Section I. Management, administration and operation of the Association shall be vested in the Board and shall be consistent with this constitution and bylaws.

Section II. The presence of four (4) members of the Board shall constitute a quorum for the purpose of transacting Association business and a plurality vote of this quorum shall be binding upon the membership.

Section III. The Board shall meet at the call of the President who shall serve as its chairman, the majority of the Board members or upon receipt of a petition signed by not less than fifteen (15) percent of the active membership. Notice of this meeting shall be sent to each member of the Board at least seven (7) days prior to the meeting except in an emergency requiring immediate Board action. In such cases maximum notice will be given.

Section IV. Each elected Board member will serve without financial compensation.

Section V. The Board shall maintain and publish a record of its meetings. This may be done at the annual meeting. The Board shall also present a full statement at the annual meeting showing in detail the condition of the affairs of the Association.

Section VI. The Board shall have the power and authority to promulgate and enforce all business transactions of the Association under the provisions of its constitution and bylaws.

Section VII. All legal transactions of the Association shall bear the signature of the President and the Secretary Treasurer. Checks shall carry the signature of the President or Secretary Treasurer.

Article III

Officers

The officers of the Association shall normally be elected for a period of one year. Terms of office shall begin and end with the Association’s annual business meetings. New officers shall be installed by the immediate past President. The new President shall preside from this point until the expiration of his term of office.

Article IV

President

Section I. The President shall serve as the Chairman of the Board. He shall preside over all meetings of the Board and the Association. He may call any meeting of the membership or of the Board and shall have, subject to the advice and control of the Board, general charge of the business of the Association. He shall execute with the Secretary Treasurer in the name of the Association all certificates of membership, contracts and instruments, which have been approved by the Board.

Section II. The President shall be responsible to the Board for the operation of the Association. He shall manage and control the Georgia Single Sideband Net which will be the voice of the Association. The procedures and policies establishing the Georgia Single Sideband Net its use and objectives shall be outlined specifically within another instrument of the Association. It shall be the duty of the President to enforce all provisions contained in that instrument in order that the integrity and prestige of the Association shall at all times be high.

Article V

Vice President

Section I. The Vice President shall assume all duties of the President in the absence of the latter. 

Section II. He shall perform such other duties pertaining to the Association, as the President shall properly prescribe.

Section III. If a vacancy should occur in the office of the President for any cause the Vice President shall automatically become the President of the Association.

Article VI

Secretary Treasurer

Section I. The Secretary Treasurer shall record the minutes of all meetings of the Association and the Board. He shall keep an accurate file on all items of business of the Association and other data that may be used in maintaining the accurate history of the Association.

Section II. He shall be responsible to the Board for all financial records of receipts and expenditures. He shall receive and expend all moneys of the Association upon approval of the Board.

Section III. The Secretary Treasurer shall perform such other duties pertaining to the Association as the President may properly prescribe.

Article VII

Committees

Section I. Committees shall consist of two types, temporary and standing.

Section II. The President shall activate committees.

Section III. The Board prior to presenting to the membership shall approve all committee recommendations.

Article VIII

Meetings

Section I. At least one meeting shall be held annually for the purpose of conducting Association business.

Section II. The place of the meeting shall be determined by the Board.

Section III. The President upon a thirty- (30) day public notice and announcement of the purpose of such meeting shall call special meetings of the Association. Special meetings shall also be called upon written request of the majority of the Board and upon written request to the President of fifteen (15) percent of the active membership.

Section IV. The meetings of the Association and the Board shall be in accordance with the latest edition of the Robert’s Rules of Order on Parliamentary Procedure.

Article IX

Quorum

Section I. A quorum for transacting business at any Association meeting shall be at least fifteen (15) percent of the active members. In case a quorum is not present the controlling Board will continue in office until the next annual meeting or a called special meeting.

Section II. A quorum for transacting business at a Board meeting shall be four (4) members.

Article X

Single Sideband Net

Section I. The Georgia Single Sideband Net shall be a function of this Association in accordance with the provisions in Article II of the constitution.

Section II. The Board shall formulate an instrument dictating the policies and procedures for operating the net. This instrument shall set forth specifically the objectives of the Net, time of Net operation and operation under unusual conditions.

Amendment Number One

To the

Constitution and Bylaws

Of the

GEORGIA SINGLE SIDEBAND ASSOCIATION

Passed July 29, 1979

Change the Constitution and Bylaws in the appropriate places to reflect a change in the quorum required to conduct business at any meeting of the membership to be fifteen (15) percent.

Amendment Number Two

To the

Constitution and Bylaws

Of

THE GEORGIA SINGLE SIDEBAND ASSOCIATION

Passed September 12, 1985

Change Article V to read as follows:

Elections shall be held annually. A President, Vice President, Secretary Treasurer, and two directors shall be elected by the membership. Nominations shall be accepted at an on the air special meeting of the membership called by the President prior to the annual business meeting. This meeting shall be in sufficient time to allow for mailing of ballots to each member and for the return of ballots by mail prior to the annual business meeting. Nominations shall also be accepted by mail to the Secretary Treasurer prior to the special meeting and presented to the membership at that meeting. Ballots will be cast in a manner to insure secrecy. The ballot may either be mailed to the Secretary Treasurer or brought to the annual business meeting. Ballots will be preserved sealed until a vote counting committee comprised of members at the annual business meeting can open the ballots and count the votes. The results of the counting will be announced prior to new business. The nominee receiving the most votes for each office shall be elected. Any resulting ties from the casting of the ballots shall be resolved by a vote of the membership present at the annual business meeting. The new President will begin residing over the meeting and the officers and directors will begin their term of office at the beginning of new business.

Amendment Number Three

To the

Constitution and Bylaws

Of

THE GEORGIA SINGLE SIDEBAND ASSOCIATION

Passed March 1, 1986

The Constitution and Bylaws of the Georgia Single Sideband Association were revised and brought up to date with all articles being made compatible with each other with many small changes to the wording by a committee. The Board reviewed the revision. The Board presented the revision with its recommendations to the membership for their consideration and vote of approval. The revision was approved with the Board’s recommendations by a vote of the membership on March 1, 1986 resulting in the current version.

Amendment Number Four

To the

Constitution and Bylaws

Of the

GEORGIA SINGLE SIDEBAND ASSOCIATION

Passed September 19, 1992

At the annual meeting of the Association on the air the President shall appoint a committee of two to audit the books of the Treasurer. The Treasurer will provide the committee with the records of all income, disbursements and bank statements of the Association. The committee will make their report to the Association at the annual meeting of the Association.